We want to make sure everyone can be involved so there’s a tiered contribution model. All organisations will have access to the same things - the different fee is about fair opportunity to access the programme.  

Cross-institutional working is essential for success in student group safety. If the students’ union (or equivalent) works with the university on any element of student group support, we encourage joint sign-up. The participation fee allows both university and its students' union (or equivalent student representative body) to engage in the programme. 

Institution Size — Contribution

Below 5,000 students — £800 + VAT

5,000-15,000 students — £1,200 + VAT

15,000+ students — £1,800 + VAT

Programme sign ups close on 1st August. However weencourage organisations to sign up before the shaping session on the 16th July so you can influence the programme priorities.

Fees are paid via invoice and issued when you sign up. If you require a payment plan please email info@organised.fun.

There are collective, wider sector benefits and direct benefits for your institution. 

We know that our sector works better when we work together. We’ll avoid unnecessary duplication, learn from each other and pool resources to get to better solutions, faster. The learning and outputs from the work will benefit the whole sector and our collective knowledge and ability to embed the principles. 

Experience from the 2025-26 programme showed that simply engaging in a collective process led to significant improvements in practice; as organisations tested their approaches against peers, identified common challenges, and adopted new ideas. 

You’ll also benefit from: 

• Focused time for you and your team to think about implementation

• Connection to other supporting organisations working on similar things and structured time to talk to them about this 

• Access to Organised Fun consultants and associated technical advisors and our network of contacts at NGBs and other relevant organisations

• A self-assessment tool to help organisations evaluate their current practice against the Principles

Sector-wide benefits: 

• Advocacy, communication and representation with bodies and organisations interested in our work, for example NGBs and awarding bodies

  • Collective feedback about NGB club models

  • Ideas around training and qualification routes that better suit students

  • Working with insurers to understand the benefits of organisations operating within the principles

• Connection between the student movement and organisations with potential solutions, EG. digital infrastructure solutions, training opportunities, safety guidance

If you work with student groups in any way, you’re welcome to join in. 

This next phase expands the scope of the work beyond students’ unions. While they remain central partners, we are inviting university sport teams, student services, governance and risk colleagues, and other relevant departments to join us. Student group safety is most effective when it is approached as a shared institutional responsibility, with aligned systems, processes, and decision-making across all supporting organisations. 

We will ask for two main contacts who will be responsible for sharing updates, responding to information requests and inviting colleagues to meetings on behalf of your organisation. This should be a manager or senior leader. 

• Contribute financially 

• Have two named contacts who will receive update emails and disseminate information to their colleagues 

• At least one person attend one of the initial meetings where we will prioritise objectives and confirm scope 

• Read the update emails

• Respond to questions and call outs for information (Eg. we might ask everyone to review something or ask a few questions about your practice, so that we can create a briefing or share a summary of approaches) 

How involved you and your team get is up to you - you won’t be mandated to join working groups or project teams.  

In the same way that we ran the Student Groups Outdoor Pursuits Safety Programme, organisations choose to contribute a set fee to a collective consultancy ‘pot’ and in the initial meetings we will agree the goals and objectives. Everyone involved has an opportunity to shape what these are and prioritise how we spend our time. How much time we spend on each area and how many questions we can answer will depend on how many institutions get involved. 

This is crowdsourced consultancy - the fee will cover Organised Fun consultants and administration, technical advisors and any other central costs.  

No. The fee covers your involvement from 1st July 2026 to 1st March 2027 and all central consultancy and administrative costs. If there’s opportunities for something additional (EG. holding an in-person meeting) everyone who wants to be involved will cover their own costs. 

We will work with technical advisors to consult and advise on the programme. Their costs will be covered centrally. If you want technical advice in-house this will need to be arranged with technical advisors and you will pay them directly.

Sign ups close on 1st August, but we encourage organisations to sign up before 30th June. We will ask you to prioritise workstreams when you sign up and these will directly feed into the Shaping Session on 16th July.

No, a Community of Practice is more flexible, less structured and usually not consultant supported. We will centrally organise all meetings and keep people connected. We’ll provide regular updates and create briefings based on the work we all decide to prioritise. 

Communities of practice are great for informal connection, networking and problem solving. This is more than that. Collectively we will work on answering the questions and create tangible outputs.  

Great - either email info@organised.fun or attend the online info session on 9th June, 14:00.

We are keen to build relationships and partnerships with everyone interested in safe student groups. Contact info@organised.fun for a chat.